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Race Weekend

Volunteer Schedule

Start here!  First take a look at the schedule for volunteers for Race Weekend.  Once you find a time that you think works for you, check out the Volunteer Position Descriptions below.

SATURDAY 

Position

Quantity

Time 

Course Setters

6

9:00-1:00

Infield Set Up

10

9:00-1:00

Parking Volunteer

2

11:00-1:00, 1:00-3:00

Registration Volunteer

1 

12:00-4:00

Crossing Guard (Pre-Ride)

4

1:45-5:00

 

SUNDAY 

Position

Quantity

Time 

Parking Volunteer

4

7:00-9:15, 9:15-11:30 

Registration Volunteer

1

7:00-10:00

Crossing Guard 

4

7:15-9:00, 9:15-12:00, 12:00-3::00

Roving Course Marshal

3

8:00-12:00, 11:00-3:00 (Training 8:15 and 11:15)

Stationary Course Marshal

Varies – 6-10

8:00-12:00, 11:00-3:00 (Training 8:15 and 11:15) 

Sweeper

1

8:00-9:30 (MS Boys), 10:15-12:30 (Girls); 12:00-3:00(HS Boys) 2:14-3:30 (Final Sweep)

Announcing Assistant

1

9:00-11:00, 11:15-3:00 

Marshal/Volunteer Hospitality

1

9:30-12:00, 12:00-2:00 

Scoring Assistant

3

9:00-12:00, 12:00-3:00 

Finish Line Support

4

9:00-12:00, 12:00-3:00

Staging Volunteer

4

9:00-12:45 

Course Recovery/Take Down (on bike) 

5

1:45-3:30

OMBL Needs You!

Volunteer Positions

Race Weekend depends on an army of volunteers who help bring the NICA experience alive for our student athletes, parents, and coaches. Check out the Volunteer Position Descriptions below and sign up for the position that fits you best!

Announcing Assistant

Announcing invites all NICA Student Athletes and their family into the action. This role allows the race announcer to be organized and keep up the energy level. You'll be giving the announcer all the information he or she needs to announce NICA Student Athletes as they cross the finish line. The announcing assistant needs to be quick as they cross reference rider numbers with names and schools. Please sign the electronic waiver using this link. Keep the email of your signed copy for check in at the volunteer tent.
Watch Video
1 needed

Course Setting

As a course setter you will be marking the course for NICA Student Athletes pre-riding and racing. With the direction of the Chief Course Setter, you will be placing markings to alert riders to turns, dangers and confirm they are on course. This involves you or your assigned course marking partner to mountain bike with a backpack full of course-setting supplies: course tape, signs, zip ties and small wooden stakes. You will have fun getting out on course with some fellow League supporters. Come well prepared with your mountain biking gear, clothing for a range of weather, as well as sunscreen, snacks and drinks.
Watch Video
6 needed

Finish Line Support

Finish Line Support Volunteers ensure NICA Student Athletes finish stong and make a smooth transition from competing to reuniting with parents, coaches and teammates. The finish line is often the most hectic and is the most crowded part of the racecourse. Parents and teammates are crowding around to see their athletes finish and athletes come through exhausted, fatigued, and in need of someone to corral them out of the way. Finish line support volunteers allow athletes a clear, safe exit from the race course. A quick training session meeting at the finish line will orient you in this unique part of the course.
Watch Video
8 needed

Pre-Ride Course Crossing Guard

Crossing Guards are vital to protect the NICA Student Athletes and to keep the course clear of spectators and vehicles. Crossing Guards are stationed where the race course crosses a road and will stop vehicle traffic until a break in the race provides safe passage for both the vehicle and the NICA Student Athletes. Crossing Guards stationed along the snow fencing in the start/finish areas of the race will monitor specific crossing points for spectators.
Register to Volunteer
2 needed

Scoring Assistant Volunteer

The Scoring Assistants provide a critical role to keep track of the action moment by moment using NICA's proprietary scoring system. The Chief Scorekeeper will guide you and the rest of the team in the positions of Data Entry, Number Caller and Hand Jammer. Be sure to come prepared with appropriate layers for a range of weather, as well as snacks and water we also recommend a hat and sunglasses.
Watch Video
6 needed

Course Marshal

Course Marshals have the most direct role in ensuring safety on the course. Course Marshals stand at key marshal points on the course to ensure everyone is safe and going the right way. Course Marshals have a variety of jobs on top of their primary tasks such as: crossing guard, League representative for other trail users, warning NICA Student Athletes of upcoming obstacles and givers of encouragement. Radios are provided to communicate any problems or injuries. Course Marshals also keep track of any outside support, rule violations and DNF NICA Student Athletes. Course Marshals can hike or ride bikes to their marshal points.
Watch Video
20 needed

Course Take Down

Volunteers will ride their bikes with helmets on to take down the course markings on course and clean up the course. Volunteers will work in partners and be issued a backpack to gather up ribbon, signs and other race-related debris on course while the infield is broken down. WE DO NOT START THE AWARDS UNTIL THE COURSE IS COMPLETELY TAKEN DOWN.
Register to Volunteer
5 needed

Infield Set-Up

Build the infield with a team of volunteers and race staff. A well-built infield brings excitement to the event. You will work on a variety of tasks including; installing snow fencing and course tape, erecting EZ-UP tents and placing flags and sponsor banners. Unlike most race weekend volunteer positions, you'll learn all the skills as you go. Safety is key, please bring gloves and protective eyewear.
Watch Video
10 needed

Registration Volunteer

Under the directon of the Cheif of Registration, volunteers will greet NICA Student Athletes with a smile as they check-in at registration. This is a great way to meet NICA Student Athletes, coaches and parents from other teams. (Please note: If your child is racing let us know as we can make accommodations to allow for you to spectate their race)
Watch Video
1 needed

Staging Official Volunteer

Staging Officials facilitate riders getting into their correct staging location before the start of each race. After signing up at the volunteer tent, Staging Officials arrive at the staging area riders 30 minutes before the start of each wave of race starts. Once at the staging area, Staging Officials confirm the league’s staging process with the Race Director, Operations Manager, Chief Official, or other Core Race Staff Volunteer. Equality in staging is ensured by the staging plan being clearly communicated before the race and carried out by Staging Officials.
Full Guidelines
4 needed

Course Marshal Hospitality

You will be the best friend to every weary Course Marshal during the race. Your only job is to ensure that the Course Marshals stay hydrated, fed and happy. This will require you to ride your bike delivering "care packages" to all of the Course Marshal points through the duration of the race.
Register to Volunteer
2 needed

Feed Zone Marshal

Nutrition and hydration play key roles in keeping NICA students athletes safe and performing their best on the course. Feeders are often team volunteers doing this team job for their first time. As Feedzone Marshal, you will be guiding all the parent, coach and other volunteer feeders to keep the feedzone the ideal place it is for water and food hand-offs. The Feedzone Marshal needs to have a good understanding of the NICA rules about the feedzone and carries this portion of the NICA rulebook. “Everyone take one step back,” “No running,” and “Only feeders in the feedzone” are a few phrases parents and coaches come to expect from the Feed Zone Marshal. Keep energy high and enjoying being a key role at the feedzone.
Watch Video
2 needed

Parking Lot Volunteer

Be the first to welcome NICA Student Athletes, their families, coaches and supporters as they enter the race venue. Often there is just enough space for our growing League to park, so it’s important to park cars in an efficient manner. Information on the race and venue will be given so volunteers are able to answer questions. Be sure to come with layers of clothing appropriate for a range of weather, as well as snacks, water and sunscreen.
Watch Video
10 needed

Roving Marshal Volunteer

Course Marshals on bikes! Roving Course Marshals keep the entire course safe by reporting incidents and injuries while circling the whole course or a specific area.
Register to Volunteer
6 needed

Sweeper Volunteers

Sweepers add additional communication and emergency support out on the course. We want to ensure that every NICA Student Athlete gets to the finish line in the safest way possible. While Sweepers enjoy riding their mountain bike around the course, they must also be willing to ride behind the tail end of a race category and tend to any issues that may arise on the course. Please also check in at the volunteer tent at the time your shift begins, usually about an hour before your category starts, to receive your number plate and attend the sweeper orientation meeting.
Watch Video
4 needed

Sign Up Here!

Volunteer Registration

Now that you’ve seen the schedule for Race Weekend and learned more about each position, use this form to sign up for the volunteer position that’s best for you!

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P.O. Box 1994

Westerville OH 43086

info@ohiomtb.org

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